Connecting People: In-Room and On-Line!
How To End A Virtual Meeting I have attended virtual meetings where the host declares the meeting over and abruptly turns off the online connection. In my opinion, that reflects badly on the organization’s hospitality. At the end of a movie, the theater manager does not turn off the lights in the auditorium. Instead, the…
Why Pre-Register Participants in a Zoom Meeting? At Hybrid Meeting Specialists, we like to set up a branded registration page! This permits the customer to post their logo and a picture of the venue on a web page where all the participants will see it. We believe this is a quiet, unobtrusive marketing opportunity for…
Step into the hall… Use The Hallway for Sidebar Conversations Two (or more) people attending a meeting in person can “step into the hall” for a semi-private discussion. Moving the conversation respects the presenter and the other people in the audience. Discussions In the hallway don’t derail the meeting for others and the hallway is…
Annual Member Meetings | Board Meetings The bottom line for this blog is that members who join an Annual Meeting over the Internet can count towards a quorum, and can vote on directors and issues before the association! Polls can collect answers and feedback from members. Michael Ungerbuehler, an attorney with a lot of Community…
A Hybrid Event Planner We intend to continue our direct mail programs this year. One video suggested that postcards should contain an “irresistible offer” and specifically mentioned creating a “customized plan.” As I examined this idea, I realized that there are three different audiences! A Planner for Leadership I define Leadership as the person who…
Stream Your HOA/COA Zoom Hybrid Meeting to Facebook Homeowner Associations in Florida operate under a “Sunshine” law. That means that the homeowners can observe any Board of Directors (BOD) meeting. Hybrid meetings can show homeowners that their Board of Directors is open and transparent about their decision-making process. This can help to build trust and…
When should you consider hiring us? There are two quick answers to the question about when you need a dedicated technical admin for your hybrid event. The two considerations are numbers and formality. Is the size of the audience above 15-20? The reality is that a hybrid meeting is going to have technical challenges. A…
Every Hybrid Venue is Different Since we began supporting Hybrid Meetings 2 years ago, we have supported dozens of hybrid meetings. Here’s seven venues: Each Venue Is Unique! The Community Clubhouse This was our first paid gig, and it ran for several months. We used our equipment with a simple tripod and a wired conference…
Preparing for Hybrid Meetings Erica Dawan, in her book Digital Body Language, said “First, understand that digital meetings demand more preparation than in-person meetings.” That statement is buried deep in the middle of her book, but it definitely applies to what we do. We plan for simultaneous digital meetings and in-person meetings. A Hybrid Meeting…
Event Technologists I have discovered a new job title “Event Technologist.” This person assumes the admin responsibility for hybrid meetings. I think there is a lot wrapped up in that short sentence. “Hybrid events require skills in both virtual and onsite formats. (emphasis mine) Therefore, [organizations] need a point-person with the technological acumen to translate…